Ikarza · AI Automation for Your Business

AI Workflows
That Actually
Work

Built by engineers. Designed for your business. Running in 30 days.

Stop drowning in AI pilots that never ship. Ikarza integrates intelligent automation into your existing tools — no new hires, no enterprise complexity, just measurable results in 30 days.

See If We Fit — 15-Min Call View Pricing
01/
The Problem

80% of AI projects die before they deliver value. Here's why your business gets hit hardest.

The Shiny Object Trap

What It Looks Like "We need a chatbot!" No one asked why, what it replaces, or who maintains it. Six months and $40K later, customers still call the same number.

The Cost $15K–$50K burned. Team morale down. "AI doesn't work here" becomes the internal narrative.

The Consultant Trap

What It Looks Like Big firm delivers a 60-page "AI Transformation Roadmap." Beautiful slides. Zero working code. You're told to hire a "Head of AI."

The Cost $20K–$100K for a PDF. Another 6 months to find someone to execute it — if you can afford them.

The DIY Trap

What It Looks Like Your best developer spends 3 months building an internal tool. It works... for them. Nobody else can use, maintain, or extend it.

The Cost 3 months of your best engineer. A fragile system. Growing maintenance debt.

"You don't need an AI strategy. You need an invoice that processes itself, a support queue that triages itself, and a CRM that updates itself. Start there."

02/
The Difference

We're Not Consultants.
We're Engineers Who Consult.

Typical Consultancy
Ikarza

Sells strategy decks

Ships working code

Bills by the hour

Prices by the outcome

6-month engagements

30-day MVP

Talks transformation

Measures ROI

15+

Years engineering systems that scale

15 years building systems that scale. Now doing it for businesses who are tired of waiting for AI to pay off.

We don't sell strategy decks. We don't bill by the hour. We show up, diagnose your highest-ROI workflow, build the automation, train your team, and leave you with something that actually works — in 30 days.

Every engagement is scoped to a specific outcome with a measurable metric. If we can't define the win upfront, we won't take the project.

15+

Years building systems

30 days

From kickoff to production

5+ hrs/wk

Average time saved per client

03/
Services

Pick Your Pain.
We'll Fix It.

Start Here

$2,500

One Week

For teams who know they need AI but don't know where to start.

  • Full workflow mapping across your team
  • Identify top 3 automation opportunities by ROI
  • Tool-stack compatibility assessment
  • Risk/complexity scoring for each opportunity

Deliverable: 5-page action plan with cost estimates, timeline, and expected ROI per workflow.

Book an Audit
Most Popular

$8,500

30 Days

For businesses ready to automate one critical process.

Pick One

  • → Invoice & document processing
  • → Customer support triage
  • → CRM data enrichment & cleanup
  • → Sales pipeline automation

Process

  • Week 1: Diagnose & design
  • Weeks 2–3: Build & integrate
  • Week 4: Deploy, train & monitor

Guarantee: 5+ hours/week saved by day 30

Start Your Sprint
Ongoing

$4,500/month

Ongoing

For growth-stage businesses who want AI woven into operations.

  • Dedicated automation engineer on retainer
  • Continuous optimization of existing workflows
  • New workflow builds as you scale
  • Quarterly strategy reviews
  • Priority Slack support

Minimum 3-month commitment. Cancel anytime after.

Become a Partner
AI Workflows Document Processing Customer Triage Sales Automation Knowledge Base CRM Integration Invoice Processing Data Enrichment Pipeline Health Smart Routing AI Workflows Document Processing Customer Triage Sales Automation Knowledge Base CRM Integration Invoice Processing Data Enrichment Pipeline Health Smart Routing
04/
Proof

Metrics, not
promises.

Professional Services Firm · 25 people

16 hrs → 45 min

Invoice processing time

Pain

AP team manually keying invoices, chasing approvals via email. Payments chronically late. Vendor relationships strained.

Solution

Built an AI document processor that extracts line items, matches POs, routes for approval via Slack, and posts to QuickBooks.

Result

Cash flow improved 22%. AP coordinator reassigned to client work.

"Ikarza didn't talk about AI. They fixed my cash flow."

Managing Partner, Professional Services

B2B SaaS Company · 40 people

48 hrs → 4 hrs

Response time

Pain

Support tickets piling up. 48-hour response time. Customers churning before getting help.

Solution

Deployed an intelligent triage system: auto-categorize, auto-respond to known issues, escalate edge cases with full context.

Result

Auto-solves 40% of tickets. Human agents handle the rest faster with AI-provided context.

"We didn't hire a 4th support person. We hired Ikarza."

Head of Operations, SaaS

Sales Team · 15 people

6 hrs → 30 min

CRM data entry per week

Pain

Sales reps spending 6+ hours a week on CRM data entry. Pipeline reports based on gut feel.

Solution

Connected email, calendar, and call logs to CRM via AI. Auto-updates contacts, logs activities, scores deals.

Result

Pipeline accuracy went from "gut feel" to 90% reliable. Reps reclaimed 5+ hours per week.

"Our CRM finally matches reality."

VP Sales, B2B

93%

Clients who refer again

5+

Avg hours saved per week

$0

Surprise costs after kickoff

05/
How We Work

The Ikarza Method.
No Surprises.

01

Diagnose

Week 1

Audit workflows, interview team, identify highest-ROI automation.

Your involvement: 2 hours of meetings

02

Design

Week 1

Architect solution using existing tools + minimal new software.

Your involvement: Review + approve plan

03

Build

Weeks 2–3

Construct, integrate, test. Progress via shared project board.

Your involvement: Spot-check + feedback

04

Deploy

Week 4

Train team, hand over documentation, monitor for 30 days.

Your involvement: Learn + use the system

05

Optimize

Ongoing

Refine based on real usage, suggest next workflows.

Your involvement: Quarterly strategy check-ins

Weekly video updates. Slack channel for questions. No black boxes.

06/
Questions

The fine print,
without the fine print.

No. We use your existing tools — Gmail, Slack, your CRM, your spreadsheets. Where we do add tools, they're best-in-class and priced for your business, not enterprises. Most clients spend under $50/month on new software.

Good. We design for the least technical person on your team. If they can use email, they can use what we build. Every handoff includes video walkthroughs and a one-page cheat sheet.

Those are tools. We're engineers who use those tools (and many others) to build complete solutions. Zapier can connect two apps. We diagnose your workflow, architect the right solution, handle edge cases, and train your team to use it.

Sprint clients get a 30-day fix guarantee. If the workflow isn't saving you the promised time within 30 days of deployment, we fix it for free. Audit clients get a full refund if you don't find at least one actionable automation worth pursuing.

We specialize in professional services, B2B SaaS, and sales-driven businesses (10–100 people). The workflows we automate — invoicing, support, CRM, pipeline — exist in virtually every business. If you process documents, answer tickets, or manage a pipeline, we can help.

It starts with a conversation.
15 minutes. No pitch deck.

Tell us your biggest workflow headache. We'll tell you if we can fix it, what it'll cost, and how fast. Whether you know exactly what you need or you're not sure where to start — the call is the first step.

Book a 15-Minute Call
Book a Call